2020 Elections: President, Board Member, Secretary

This spring will bring big change for our chapter. President Becky Ohlson, who's leadership has guided us through difficult legislative issues, grown our membership, and earned us the prestigious Chapter Innovation Award, will be stepping down as she hits her term limit.

We are actively seeking candidates for

1. President 2. Board Member 3. Secretary

Please read the descriptions below and consider applying in February.

The timeline for elections is

Call for Candidates 2/8/20 Call for Candidates closes 3/9/20 Elections Open 3/23/20 Elections Over 4/7/20

Position Descriptions:

1. President

1. Is a voting member of the Chapter Board and is familiar with Robert’s Rules of Order. 

2. Prepares the agenda for Chapter membership and Board meetings, and provides the agenda and all supporting documentation to Board members and appropriate appointees at least one week prior to the Board meeting. 

3. Attends and presides over, or delegates authority, maintains order, and expediently conducts business at all Chapter meetings and Board meetings. 

4. Delegates authority to any Chapter Board member when scheduled to be unavailable for more than one week. 

5. Shall not be the Chair of any committee, sub-committee, special committee, or workgroup. 

6. Serves as ex-officio (non-voting) member of all Chapter committees. 

7. May temporarily assume/delegate the responsibilities of vacant volunteer positions while working with the Chapter Board, Chapter Relations Committee and National staff to fill the vacancy. Approved via motion #1006:81 2 Revised November 2006 Updated: Motion: #1016:44 

8. Attends (or delegates attendance) national meetings of the Association, at the Chapter Board’s direction, as per policy, and/or as budgeted. 

9. Identifies, recruits, cultivates, and mentors future Chapter leaders.

10.  Appoints standing committee, subcommittee, special committee, and workgroup chairs (except the nominations committee), with the approval of the Chapter Board. 

11. Approves appointments of committee members made by committee chairs. 

12. Supervises the affairs of the Chapter. 

13. Prepares and submits appropriate information for Chapter communications. 

14. Reviews documents and records produced by the Chapter, including: a) Minutes from Chapter Board of Directors meetings. b) All contracts. c) Legislative activities. d) Financial Reports. e) Committee Reports. f) Newsletter or other communications such as e-mail announcements, social media, etc. 

15. Oversees Chapter’s budgeting and financial activities. 

16. Is available to receive direct feedback from members and answer their questions about actions of the Chapter Board. 

17. Directs and refers members to volunteer and staff contacts as appropriate. 

18. Reports to the membership at the Chapter meetings. 

19. Ensures Chapter operations are consistent with the AMTA Strategic Plan. 

20. Fulfills the fiduciary, due diligence, and other responsibilities of Chapter Board members as described in the Chapter Volunteer Code of Conduct. 

21. Maintains orderly records of issues and actions taken during her/his term and supplies the incoming President with those records. 

22. Facilitates the efficient, positive, and productive activities of the Chapter through consultation with other Chapter officers, National volunteers, and/or National staff. 

23. Once a Chapter President has served two consecutive terms, in the event that no eligible candidate steps forward to run for the office of Chapter President, the current Chapter President remains in office until a successor is elected.board member

2. Board Member

1. Is a voting member of the Chapter Board and is familiar with Robert’s Rules of Order. 

2. Accepts responsibilities for Chapter/Association assignments as delegated by the Chapter President. 

3. May temporarily assume the responsibilities of vacant volunteer positions while working with the President, the Chapter Relations Committee and staff to fill the vacancy. 

4. Shall not be the Chair of more than two (2) committees, sub-committees, special committees or workgroups. 

5. Attends Chapter Board, Chapter membership, and any Chapter committee meetings for which the Chapter Board Member has responsibility. 

6. Identifies, cultivates and recruits future Chapter leaders. 

7. Makes recommendations to the Chapter President for committee appointments. 

8. Directs and refers members to appropriate volunteer and staff contacts as applicable. 

9. Is available to receive direct feedback from members for input to the Chapter Board, and to communicate appropriate information regarding actions of the Chapter Board. 

10. Maintains communication with Chapter membership through regular reports, and reports at Chapter membership and Chapter Board meetings. Approved via National Board Motion #1206:94 2 Updated: Motion: #1016:44 

11. Fulfills the fiduciary, due diligence, and other responsibilities of Chapter Board members as described in Chapter Volunteer Code of Conduct. 

12. Maintains orderly records of activities and timelines relevant to her/his position during their term and supplies the incoming Chapter Board Member with those records to ensure a smooth transition.

3. Secretary

1. Is a voting member of the Chapter Board and is familiar with Robert’s Rules of Order. 

2. Distributes announcements of Chapter Board meetings and Chapter membership meetings. 

3. Attends Chapter Board and membership meetings and ensures that attendance, votes and the proceedings of the meetings are recorded, maintained and retained according to the National record retention guidelines. 

4. Submits required reports and volunteer rosters to the National Office. 

5. Distributes minutes of Chapter Board meetings to Board members.

6. Provides access to minutes from Chapter meetings to the Chapter membership upon request. 

7. Accepts responsibilities for Chapter/Association assignments as delegated by the Chapter President. 

8. May temporarily assume the responsibilities of vacant volunteer positions while working with the President, the Chapter Relations Committee and staff to fill the vacancy. 

9. Shall not be the Chair of more than two (2) committees, sub-committees, special committees or workgroups. 

10. Identifies, cultivates and recruits future Chapter leaders.

11. Makes recommendations to the President for committee appointments. 

12. Directs and refers members to appropriate volunteer and National AMTA staff contacts as applicable. 

13. Is available to receive direct feedback from members for input to the Chapter Board and to communicate appropriate information regarding actions of the Chapter Board. 

14. Fulfills the fiduciary, due diligence and other responsibilities of Chapter Board members as described in the Chapter Volunteer Code of Conduct. 

15. Maintains orderly records of activities and timelines relevant to her/his position during their term and supplies the incoming Secretary with those records to ensure a smooth transition.